Capital Health, Primary Care Project Management Office

Project Profile

Capital Health, Primary Care Project Management Office

As part of Health Canada’s Primary Health Care Transition Fund, the Nova Scotia Department of Health received $17 million to invest in primary health care renewal throughout the province.  Capital Health’s share of this funding was almost $5 million.  Capital Health leadership identified criteria for use of the funds within the District.  However, a selection process for potential projects or initiatives and appropriate processes to support their development and implementation were required.  Working with Primary Care, PMCS implemented a Project Management Office (PMO) model to provide a consistent, effective and disciplined approach to the development and implementation of the portfolio of projects that became Capital Health’s Primary Care renewal work.

PMCS worked with Capital Health to:

  • develop a project initiation process and provide support in the use of that process as required;
  • develop and document standardized processes to initiate and undertake the selected projects and identify additional processes suitable for documentation within a PMO;
  • develop and implement a standardized planning and reporting template for all projects;
  • monitor the regular status reports for each project and provide regular status reporting on the PMO itself, including any issues or barriers identified and mitigation strategies required for the projects;
  • coordinate members of the Primary Care Development Team, Capital Health Primary Health Care Transition Fund Resource Team, stakeholders and management;
  • develop and present written materials in support of project profiling such as the technology fair held at the 2005 Innovative Ideas Workshop;
  • assist in the development of position descriptions;
  • identify long term project management resource requirements; and
  • mentor staff and other contract personnel in the disciplined processes of the PMO to ensure consistency, ease of portfolio organization and status tracking.